ISPAH Member Delegates

Reduced rates are provided for ISPAH members. To receive the discounted ISPAH member rates, you will need to provide official proof of current ISPAH membership that includes the duration of the membership. This information is available on the registration confirmation email from ISPAH, and can also be obtained from the ISPAH membership portal (when you sign in as a member). This is a compulsory upload if you have selected any of the ISPAH member payment options. 

You may register to become an ISPAH member at: https://www.ispah.org/register-today/

Student Delegates

To receive the student registration rate, you will have to provide proof of your student status (full or part-time in undergraduate or graduate degree programs, up to 12 months after the date of graduation). You may upload a copy of your student card (both sides showing photo, name and card expiry date) to this website while registering for the Congress. 

Low- and Middle-Income Country Delegates

Prior to commencing your registration, please check your Country’s income classification. High-, middle- and low-income is based on The World Bank classifications. If you live and study or work in a high-income country and are funded by an institution in a LIC or MIC country you are also eligible to register at the LIC and MIC rates. In order to receive the LIC and MIC registration rates, you need to provide us proof of your nationality. Please upload a copy of your ID (showing photo, name and nationality) to this registration website. Your registration category will be verified upon completion of your registration and misclassification will be addressed.

What does my conference registration include?

  • Access to all virtual conference sessions and a mobile conference app
  • Access to the Virtual Sponsor and Exhibition Area
  • Access to all Virtual Social Events
  • Access to available Pre-Congress Satellite sessions (pending availability of livestream and/or on demand recordings)

Conference App

We will make use of a mobile conference app (Whova) to disseminate the conference program/agenda, speaker biographies, and other Congress related information. We will not be printing traditional conference programs. Please plan accordingly. 

Substitution and Cancellation Policy

Owing to the effects of the COVID-19 pandemic, we have modified our cancellation policy to provide the maximum flexibility to our delegates. We are offering 100% money back cancellation policy for those that register for the Congress before September 1, 2021. All refund requests must be made in writing to [email protected] with the subject line "Cancellation." Cancellations on or after September 1, 2021 will receive a full refund less a USD $25 administrative fee. Substitutions from the same organization are permitted and must be submitted in writing to the same email address as above.

Payments

Credit Card Payments Online*

We aim to have all registrations completed via credit card allowing for the instant confirmation of delegate attendance and easier integration with our in-conference app. The 8th ISPAH Congress uses the independent RegFox (by Webconnex LLC) to manage online registrations and "WePay" to process online credit card payments. After your online registration is submitted and your credit card payment is processed, you will receive an email with a registration confirmation and receipt. Please register up to October 3, 2021 for reduced registration rates. 

*Any credit card chargebacks for challenged registrations must be paid by the sender (delegate) and not the 8th ISPAH Congress Secretariat, ISPAH, organizers of the 8th ISPAH Congress, or partner organizations.

Please contact our team ([email protected]; 1-604-822-1337) if you would prefer to pay via bank transfer or cheque:

Kai Kaufman, 8th ISPAH Congress Secretariat

c/o Indigenous Studies in Kinesiology
2259 Lower Mall Research Station, Rm. 102
University of British Columbia, Vancouver, BC, Canada, V6T 1Z4  Phone: 604-822-1337

Acknowledgements

Your registration and payment will be acknowledged via email with confirmation of your requirements according to your registration form.

Insurance

Registration fees do not include insurance of any kind. It is recommended strongly that you take out an insurance policy of your choice that includes loss of fees/deposit through cancellation of your participation in the Congress, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Canada, failure to utilize tours or pre booked arrangements due to airline delay, Force Majeure or any other reason (including issues related to the novel coronavirus, COVID-19), medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. ISPAH and the Local Organizing Committee cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Virtual Event Policies

Login details to the virtual platform will be only provided to attendees who have paid for their registration in full. Secure login details for the Congress will be sent approximately one week prior to the start of the Congress. The sharing of the virtual login details and platform is strictly prohibited as is the viewing by someone other than the registered participant. Failure to comply with the standards will result in access to the Congress platform being denied. No refund will be issued. Please do not attempt to use the login details on multiple devices or browsers. The system will only authorize the most recent device that was used to access, and you will be disconnected on your other device(s).

Delegates are responsible to ensure that their audio-visual system (e.g., computer, video, and microphone) complies with the requirements of ISPAH and the 8th ISPAH Congress. All delegates are required to test their computers prior to the virtual event to ensure compatibility. In the case of technical failure as the fault of the delegate, the delegate will still have access to the session recordings after the conclusion of Congress (refunds will not be provided). If a technical failure is the fault of the IT service provider and the event is not able to be broadcasted as planned, the Local Organizing Committee and ISPAH reserves the right to reschedule. Delegates that cannot participate in a rescheduled event live will be provided a secure link to the recordings after the conclusion of the Congress or they may request a prorated refund. 

The Local Organizing Committee and ISPAH will make use of delegates' information provided during the registration process to manage, host, and evaluate delegate engagement during the virtual Congress. During registration, delegates may have opted to withhold the permission to share their information with third parties (such as sponsors and exhibitors). However, when participating in virtual events (such as chats and presentation discussions) the delegate's profile picture and associated name will be shared with others in attendance. During the Congress, delegates may also have the option to exchange information (such as virtual business cards) with other delegates, sponsors, or exhibitors, by doing so the delegates agree to share their data. Only the information that the delegates have chosen to share on the virtual platform and Congress app will be made available to other attendees, exhibitors, and sponsors through direct interaction. The privacy settings on the Congress app can be changed at any time. 

Code of Conduct

All delegates and speakers are expected to act in a professional manner throughout the Congress to ensure the safety and wellbeing of everyone in attendance. Inappropriate behaviour will not be accepted by the organizers or ISPAH. Delegates that are concerned about the behaviour of other attendees at the virtual Congress may reach out to the local organizing team ([email protected]; 1-604-822-1337). Delegates that have been deemed to act inappropriately may be removed from the event without warning and restricted from future ISPAH Congresses. Please note that the recording of presentations in any form is prohibited.

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